Effective Date: 2nd April 2020
Who Are We
We are Draw your Hero. This policy sets out how Draw your Hero will use your personal data.
Draw your Hero is committed to protecting the personal data of Draw your Hero Art Competition entrants (Entrant data) and take the security of this information very seriously. We have strict security measures to protect Entrant data. This includes robust security procedures.
If you have any concerns or would like to contact us about any aspect of this policy, please get in touch through the contact details at the bottom of this statement.
The Information We Collect About You and its Sources
We will collect personal data about you and your child when you enter the Competition on their behalf or contact us about the Competition. We will ask you to provide the following types of information:
Personal details (e.g. name, age)
Contact details (e.g. address, email address, phone number)
How We Use Your Personal Data
| To enter your child into the Draw your Hero Art Competition | To advise you about the progress of the Competition entry To deal with your enquiries and requests To promote the Competition through public relations activity To maintain, operate, improve and develop the Competition |
| To appear in a television or radio | You have given us permission or consent to use Entrant data for this purpose. To advise you about the possibility of appearing in media To invite you to attend a filming and/or recording studio if required |
Who We May Pass Your Data On To
Where appropriate, we may disclose your personal data to:
- Organisations who help run and administer the Competition, such as print houses, ad agencies, logistical service providers
- Agreed publications companies, such as the local and national newspapers
- Gallery who host Draw your Hero Art Competition exhibitions
- Relevant government bodies if Draw your Hero choose to engage with an Entrant to promote the Draw your Hero Art Competition (e.g. TV or radio)
We may also disclose personal data to third parties in the following circumstances:
- Where we are legally obliged to disclose your information.
We do not share your information with third parties
for commercial purposes without your permission, but anonymized and statistical
information generated by your data may be made available to other organisations
and researchers.
In exceptional circumstance, Regulators and law enforcement agencies may also
request your information from us and we will provide them with your information
only when there is a legal basis to do so.
If we suspect someone has committed fraud, we’ll note it in our records and may
share the information with others that we deem relevant – such as the Gardaí.
How We Transfer and Store Your Personal Data
Entrant data will be retained indefinitely for Competition entries that are awarded 1st, 2nd or 3rd prize in a specific category and where the artworks go on to form part of the Draw your Hero Art Competition Collection. Entrant data will be retained for up to 8 years for Competition entries that reach the final short list. For those entries that do not, these will be kept for up to 7 months from the closing date of the Competition in any given year.
Your personal data may be transferred to, stored or accessed by our staff or agents.
Your Rights
You have the right to know what personal data we hold about you and to be provided with a copy and to have any inaccurate information corrected. You may also have rights to restrict some of the processing we have described above or withdraw any consent you may have given us. You may also exercise the right to data portability and erasure of personal data.
If you have any questions about this or would like to exercise your rights, please contact us at the through the details below.
Our Data Protection Contact
If you have any questions about this notice or about how we process your personal data or if you wish to complain, please contact info@drawyourhero.ie.
We are committed to working with you to obtain a fair resolution of any complaint or concern about privacy. If, however, you believe we have not been able to assist with your complaint or concern, you are also able to complain to the Supervisory Authority whose details can be found at www.dataprotection.ie
Version 1, April 2020
Website Privacy Statement
Effective Date: 2nd April 2020
Introduction
This website is operated by Draw your Hero.
This Privacy Policy (the “Policy“) explains the steps we take to protect your personal data when you visit this Website.
Draw your Hero have strict security measures to protect your personal data. This includes robust security procedures. Draw your Hero process limited personal data in accordance with this policy.
If you have any concerns or would like to contact us about any aspect of this policy, please get in touch through the contact details at the bottom of this statement.
What information do we collect about you?
We may collect information about you directly or indirectly from your use of the Site.
Data collected directly from visitors. You can visit this website without providing any personal data. We do not collect personal information about visitors to this website unless it is provided voluntarily. If you send email inquiries to us, your personal information, including your name, address, email address, telephone number will be collected. This data will be deleted immediately if no further action is required.
Data collected automatically. We use cookies and other tracking technologies to automatically collect information about all visitors to our Site, including what pages they view, the number of bytes transferred, the links they click, and other actions taken within the Site. We also collect certain standard information that your browser sends to every Site you visit, such as your Internet Protocol (IP) address, your browser type and capabilities and language, your operating system, the date and time you access the site, and the Website from which you linked to our site. We do not link these data to your identity.
How do we use of your personal data?
We will use your personal data only for the following purposes set forth below:
- to respond to your inquiry;
- to facilitate your use of the Site
We carry out this processing for our own legitimate interests, please rest assured that our processing will not impact your privacy.
How do we use cookies and web beacons?
Cookies are small files that Websites save to your hard disk or to your browser’s memory. Our Site may use them to track the number of times you have visited the Website, to track the number of visitors to the Website, to determine and analyse visitors’ use of our Website, to store data that you provide such as your preferences and e-mail address, and to store technical information related to your interactions with our Website.
Most Internet browsers automatically accept cookies, but you can usually modify your browser settings to decline cookies or to notify you when a cookie is being placed on your computer. If you choose not to accept cookies, you may not be able to experience all of the features of our Sites. Internet browsers also enable you to delete existing cookies, although this means that your existing settings (including stored preferences) will be lost.
Your personal data will be retained for up seven years following the visit to our website.
How do we disclose your personal data?
Except as described below, personal data that you provide to us via this Site will not be shared outside of Draw your Hero and its volunteers.
Legal Process. We may disclose personal data where we believe such disclosure is necessary to comply with the law, a judicial proceeding, court order, subpoena or other legal process.
To Protect Us and Others. We also may disclose personal data where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, and situations involving potential threats to the safety, rights or property of any person or party, or this Privacy Policy.
How do we ensure data integrity and security?
Draw your Hero is committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access, use, or disclosure.
We also use reasonable efforts to maintain the accuracy and integrity of Personal Data and to update it as appropriate. You can help us to keep your data accurate by notifying us of any change to your mailing address, phone number, or e-mail address.
How may you access to your personal data?
You have the right to access information held about you. Any access request may be subject to a fee to meet our costs in providing you with details of the information we hold about you. In addition, you can always make a request to review and correct your personal data collected via our websites by sending an email to info@drawyourhero.ie . We may take steps to verify your identity before providing you access to your personal data.
You may also have rights to restrict some of the processing we have described above.
International Transfers of Personal Data
There will be no transfer of personal data internationally without your prior authorisation should this arise.
Third-party links
Our websites may contain links to other websites, including those of other companies, professional and government organisations, and publications. While we try to link only to websites that share our high standards and respect for privacy, we do not control and are not responsible for the content, security, or privacy practices employed by other websites. You should review the privacy policies of those websites to determine how they protect and use your personal data.
Children
If you are aged 16 or under, you must get your parent’s or guardian’s permission before you provide personal information to us through email. Users without this consent are not allowed to provide us with personal data.
Questions or Complaints
If you have questions regarding this Policy or our handling of your personal data or if you wish to complain, please contact us at: info@drawyourhero.ie
You are also able to complain to the Supervisory Authority whose details can be found at www.dataprotection.ie
Changes to this Privacy Policy
Draw your Hero may occasionally update this Policy. When we do, we will revise the “updated” date at the top of this Policy. We will obtain consent for any updates that materially expand the sharing or use of your personal data, in ways not disclosed to you at the time of collection.